2012 Toronto Prop Party **JUNE 2nd, 2012**

Discussion in 'Conventions and Prop Parties' started by Caveneau, Jan 11, 2012.

  1. Caveneau

    Caveneau Sr Member

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    Hello everyone

    **Saturday, JUNE 2nd, 2012***
    10:30am - 5pm
    Days Hotel
    1677 Wilson Ave, North York, ON.

    Admission Cost:
    - $15 per person
    - $5 each additional guest
    - children under 10 years of age get in free.
    - if you are bringing children over 10 years old, just PM me with the details and we can discuss reduced fees.

    Attractions:
    -Back to the Future Delorean time machine, courtesy of Odoc
    -Han Solo in carbonite, courtesy of Orange_Blend
    (more to follow)

    Features:
    -Lots of long tables to show off props
    -private room close to an entrance.
    -Raffle prizes will be available
    -Costuming will be welcome
    -Lots of parking

    Food
    -pizzas will be ordered as well as some beverages, like we did last year.
    -those driving can bring a small cooler
    (for more details on food and beverages PM me)

    Prizes:
    Dr_Slurpee has been kind enough to help organize donations for prizes.
    Feel free to contact him directly if you have anything you'd like to donate as a prize

    Current Prizes:

    1. Grail Diary - $300 value (generously donated by Orange_Blend)
    2. Enterprise 12" patch (donated by Micdavis)

    Buying, Selling, and Trading
    Anyone who is interested in bringing props to sell or trade, go right ahead.
    You may have assumed that already, but I'd like to encourage it if you want to.

    Carpooling
    For those who are limited in transportation because of what part of the great GTA you live in, anyone willing to offer carpooling and station pickups, that would be great. If anyone can swing it,
    I'm sure it would be appreciated.

    I'd like to thank everyone who attended last year's party. I think it went fairly well.

    Well I'm hoping for this year's party to be even better.

    Here's the current 'tentative' list of who's coming:

    1. Orange_Blend
    2. Dr_Slurpee
    3. Neilo1
    4. Tempus
    5. Mayney
    6. Unorthodoxdesig
    7. Talisen
    8. Jaedena
    9. DavidYR1
    10. CJS
    11. Styrofoam_Guy
    12. GhostCinderella
    13. Odoc
    14. TMBountyHunter
    15. tk1565
    16. aaronViolator
    17. DarthLakey
    18. Jumpergal
    19. Pucknell
    20. Primrodo
    21. Rob234111
    22. narutoishere
    23. gmprops
    24. JeffreyMorren

    If anyone is bringing friends/guests, please give me an idea on how many.

    We now have a Facebook page.
    Toronto Prop Party | Facebook

    More updates to follow.



    Thanks,
    Andrew
     
    Last edited: May 22, 2012
  2. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I'm in for sure but definitely a larger room. Was hoping this year's would be a little later so that I can finish my HIC but you're right, you'll probably get more people in the spring.

    Sooner we have a date the better! :)
     
  3. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    We don't want it too close to Polaris in July and Fan Expo in August.
    Any suggestions are always welcome.

    I plan to see about better advertising of the event.

    At least we can start planning well in advance.

    Thanks for the response Mike.

    We could leave it for June.

    Cause July is Polaris, August fan expo.

    Is September too late in the year?

    We'll figure it out.
     
  4. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I don't think September is too late. If that's the month I'll bring my HIC.

    But schedule it for when you think you'll get the most people. My HIC can wait for next year if need be. ;)

    Also don't be discouraged if not many people post over the next month or so. A lot of folks are a little preoccupied with the problems going on right now!
     
  5. neilo1

    neilo1 Well-Known Member

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    Re: 2012 Toronto Prop Party

    Location was good, any time is OK by me!:thumbsup
     
  6. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Neilo, awesome, thanks.

    Hopefully we will have got the wheels moving at least early in the year. Last year's had max 3 months to plan.

    I"m going to see about getting an ad in Eye magazine
     
  7. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    If we're going to advertise DEFINITELY bigger space. :)
     
  8. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Ok, just some details to use as reference.

    Last year's room was 33 x 36

    next size up is 30 x 45 - we would have a better setup for tables - 2 longer sides

    next above that is 57 x 41 and that's big, like a small convention size.
     
  9. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    If you're advertising I'd go for the 57 x 41.
     
  10. Dave Porter

    Dave Porter Sr Member

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    Re: 2012 Toronto Prop Party

    After this years xmas party, count me in.

    And earlier in the year is better for me, FYI.
     
  11. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I think you'll probably get the most people sometime late April. Weather is pretty good, people aren't on vacation yet, no conflict with other big events...

    I'll be happy to donate another prize if we do a raffle. Perhaps a grail diary this time. :)

    Also, I'll aim to finish some projects in time to bring them in for the party. It's a good deadline to set. I'll probably need 4 tables though... That okay?
     
  12. Electronic Lids

    Electronic Lids Well-Known Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Im there
     
  13. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Yeah, I like April too.

    We'll have to plan it either before or after Easter.

    If we get the bigger room you should have 4 tables no problem.
    Comparing to last year's room, it would be like 1 length of the room.



     
  14. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Just please not May 5th. Wife's birthday. ;)
     
  15. unorthodoxdesig

    unorthodoxdesig Active Member

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    Re: 2012 Toronto Prop Party

    I'll be there for sure,.. missed the last one so gotta amke it this time. I'm down for a May-June timetable.. then again sooner also works :D
     
  16. unorthodoxdesig

    unorthodoxdesig Active Member

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    Re: 2012 Toronto Prop Party

    as long as I have time to finish my plasma rifle !
     
  17. Talisen

    Talisen Sr Member

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    Re: 2012 Toronto Prop Party

    We're in for sure! Mind you, April 14 is Wizardworld Comicon in Toronto (as well as AdAstra). So just avoid that date!
     
  18. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    How little I know of the convention world... :lol
     
  19. Talisen

    Talisen Sr Member

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    Re: 2012 Toronto Prop Party

    Well, those are the big ones here - Wizardworld, Polaris, FanExpo. but there are all sorts of smaller one's popping up. FanEx has a comicon coming up March 10-11, then there's the 2012 Canadian 80s Toy Expo on april 1st (they have 2 or 3 during the year)

    Yeah, there's stuff going on!
     
  20. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Not into comics, toys (aside from Doctor Who CO stuff), or wizards so that just leaves me with Polaris & FanExpo.

    Now if only they could get better guests at Polaris...
     
  21. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Ok, how about the end of May?
    Like Saturday May 26th?
     
  22. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Probably okay with me. Haven't planned this year's vacation yet so I can work around that. :)
     
  23. Dave Porter

    Dave Porter Sr Member

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    Re: 2012 Toronto Prop Party

    That works for me so far.

    I didn't some to last summer's as it was the weekend after I just finished my PI course (2 weekends, all day Sat, all day Sun) and I was a little burned out.
     
  24. DAVIDYR1

    DAVIDYR1 Official Licensee RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    As long as this doesn't conflict with any shows we may be doing...I'm in! Unfortunately it's still too soon for me to know what shows we'll be doing come Spring -Summer at this point...but if we can swing this, I'll be there again....hopefully with a display this time too. :)

    David
     
  25. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Ok, then let's go with:
    Saturday May 26th.

    To get a good deal on the room, I may have to book early.

    So for now, my mind will be set to May 26,
    Keep throwing feedback at me over the next few weeks.

    Are we ok with the same location? I think it was ok.
     
  26. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Location was good, but if you can get bigger and cheaper somewhere else I think your fine anywhere that's off a major highway in the GTA. :)
     
  27. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Yes!!
    Patrick Stewart headlining Fan Expo this year.
     
  28. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I got that email too. :)
     
  29. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    So I called 4 places, got quotes for 2 of them, will hopefully hear from other 2 tomorrow. Right now it looks like the Days Hotel is the better deal simply because of size/cost and relaxed food arrangements.
    The DoubleTree Hilton on Dixon Rd(near the airport) is the same price, but triple the size of last year's venue, BUT, we MUST ORDER ANY/ALL FOOD from THEIR menu.

    It's the same thing I had to sort out last year.

    More to follow...
     
  30. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Gotcha. :)
     
  31. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    ***UPDATE***

    So I have to try calling 1 place back tomorrow, and another one back in 1 hour. We'll see.
     
  32. CJS

    CJS Well-Known Member

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    Re: 2012 Toronto Prop Party

    Id totally go. Maybe run into my ex GF lol. But would be there for sure.:thumbsup
     
  33. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    ***Update***

    1 of 3 possible locations:
    1. Days Hotel(same as last year) - 1677 Wilson Ave
    2. Doubletree(Hilton) - 655 Dixon Rd
    3. Royal Canadian Legion - 11 Irwin Rd(person in charge is always off)

    1. Days Hotel, those who attended last year's party will be familiar with location, but we would have a much larger room this year.

    2. Doubletee, I remember it well as it's where all the old Toronto Trek conventions used to be. This would give us the most space and room is good price BUT we would have to order food from THEIR menu which could get costly.

    In about 1 week I should have a better idea of costs.

    Last year's admission was very flexible but this year in order to have more space, I will have to request an admission from all adults.
     
  34. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I'm up for whatever you decide. :) I'll bring loads of goodies and am happy to pay admission. :thumbsup
     
  35. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Thanks Mike.

    So I totally forgot about Comic Con in March. They changed locations right?
     
  36. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    **UPDATE**

    I heard back from a Royal Canadian Legion Hall. They are getting me the measurements on the room. We'll see what size they will offer.

    There's another place I have to call back tomorrow.

    Right now it's still looking like same place as last year, larger room.

    I hope to go see the room next week and I will take pictures.
     
  37. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Cool! Looking forward to seeing pics. :)

    Make sure to put a person in the pics so that we can see scale.
     
  38. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    Any update? :)
     
  39. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    I hear crickets... There shouldn't be crickets. :lol
     
  40. Thoth

    Thoth New Member

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    Re: 2012 Toronto Prop Party

    LOL.

    True 'nuff.

    I think this is cool, having this in TO.
     
  41. Electronic Lids

    Electronic Lids Well-Known Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party

    This would suit me perfectly.
     
  42. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    ***UPDATE***

    Ok, I saw the room. I don't think there is any doubt that this room is enough for our needs.

    The room is 57 x 41 ft.

    Pictures are here
    Days Hotel - Larger room pictures by caveneau - Photobucket
    (Let me know if the link doesn't work)

    I"m still waiting for 1 call back, but it looks like it's going to be at the Days Hotel again. Which is fine with me. I like the place.

    We'll have lots and lots of tables!

    If anyone is interested in attending early, let me know because we could have them set up a breakfast buffet.

    It will be a full day this year. 10am to 5pm.
     
  43. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party

    Anyone wanting to bring entertainment units such as TVs, game consoles, DVD player, stereo, etc, let me know.
     
  44. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    Putting it on my calendar!

    Still good for 4 tables and I'll make sure I'm a little early to set up. :D

    Looking forward to it!
     
  45. Electronic Lids

    Electronic Lids Well-Known Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    Im in, I"m available to help setup if anyone needs assistance!
    Col
     
  46. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    Excellent. It's all coming together. hehe
     
  47. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    *** RAFFLE PRIZES ***

    Anyone interested in donating prizes, please let me know
     
  48. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    I will donate a Grail Diary with Tablet rubbing. That otta bring some people out. :D

    Valued between $200-$300.
     
    Last edited: Feb 8, 2012
  49. Caveneau

    Caveneau Sr Member

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    Generous as always Mike.

    The first prize has been donated.
     
  50. Michael Bergeron

    Michael Bergeron Legendary Member RPF PREMIUM MEMBER

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    Re: 2012 Toronto Prop Party **MAY 26, 2012**

    Thought. Since we're a whole day this time should we see about perhaps some kind of scheduled demonstration or something like that? Not sure what the skill pool is like but having something more than a bunch of guys drooling over props might be neat. (not that drooling over props isn't really fun :lol)
     

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